Privacy Policy

Privacy Policy – BOMCAS LTD / BOMCAS Canada / BOMCAS Media

Effective Date: June 12, 2025

Who We Are

Our website address is: https://bomcas.ca

This privacy policy applies to BOMCAS LTD, BOMCAS Canada, BOMCAS Media, and BOMCAS (collectively referred to as “BOMCAS”, “we”, “us”, or “our”), with operating locations at:

• 181 Meadowview Bay, Sherwood Park, AB T8H 1P7, Canada (Online Clients Only)
• 6063 88 St NW, Edmonton, AB T6E 5T4, Canada

Our Commitment to You

We appreciate the opportunity to work with you and advise you on your income tax, accounting, and business advisory matters. The Canada Revenue Agency (CRA) imposes penalties on taxpayers, and upon us as tax return preparers, for failing to observe due care in reporting on your tax returns.

To ensure mutual understanding of our responsibilities, please note:

• We prepare personal income tax, corporate tax, GST/HST, PST, and QST filings based solely on the information you provide.
• We do not audit or verify your data, but we may seek clarification where needed.
• It is our responsibility to prepare returns based on the law; it is your responsibility to provide complete, accurate, and truthful information.
• You should retain all records, receipts, and supporting documents in case of CRA review or audit.

Personal Income Tax Preparation Services

You provide BOMCAS with your tax documentation, and our team of expert accountants takes care of everything—from preparation and review to final filing. With our Canada-wide virtual tax services, your taxes are in safe hands.

By using our services (by signing, accepting, or continuing), you agree to:

• Provide complete and accurate tax-related data;
• Disclose all foreign property ownerships with cost exceeding $100,000;
• Report income from foreign assets and non-resident trusts.

Failure to comply may result in CRA penalties. Contact us for more information.

Our Privacy Policy

We value and respect your privacy. By using our services, you consent to the collection, use, and disclosure of your personal information in accordance with this Privacy Policy and relevant legislation (including PIPEDA).

Your Personal Information

We collect and use personal data including:

• Name, address, phone number, and email
• Tax and financial records, SIN, bank details
• Communications via email, phone, or SMS
• Documents you submit
• Technical data (IP address, browser type, cookies)

We do not sell, rent, or share your personal information with third parties for marketing purposes. Your data is used only to deliver our services, improve our offerings, and maintain necessary business correspondence.

If you provide personal information on behalf of others, you confirm that you have obtained their consent.

SMS Communication Policy

We may send SMS messages for appointment reminders, tax document updates, or service notifications.

By providing your mobile number, you consent to receive SMS messages from BOMCAS, subject to:

• Your information will not be shared with third parties for marketing
• Message frequency may vary depending on services used
• You can reply STOP to opt out at any time
• You can reply HELP for assistance
• Message and data rates may apply

Data Retention

We retain client data as required by CRA and other governing bodies.

• Tax-related data is stored securely for 6 to 10 years depending on legal requirements.
• Comments and metadata left on our website are retained indefinitely for spam detection and record-keeping.

Website Data Collection

Comments

When visitors leave comments, we collect the comment form data, IP address, and browser user agent string. An anonymized string from your email may be used by Gravatar to check if you use that service. (See Gravatar privacy policy).

Media

Avoid uploading images with embedded location data (EXIF GPS), as visitors can download and extract it.

Cookies

Cookies help improve your experience. We may use:

• Login/session cookies (expire after logout or 2 weeks if “Remember Me” is selected)
• Display preference cookies (last for 1 year)
• Temporary login test cookies
• Cookies tracking published/edited content (expire after 1 day)

You may disable cookies in your browser.

Embedded Content

Our website may embed third-party content (e.g., videos, maps, forms). These may collect data and track user behavior independently. Please review third-party privacy policies for more information.

Analytics

We use analytics tools to improve our services and website usability. These tools may collect anonymized usage data including page views, time on site, and location data (IP-based).

Who We Share Your Data With

• CRA or other government agencies (as required by law)
• Our affiliated professionals or service providers (under strict confidentiality)

How Long We Retain Your Data

• Website comments and metadata: retained indefinitely
• Registered user data: retained as long as account exists
• Client tax data: retained as required by CRA and applicable regulations

What Rights You Have Over Your Data

You may request to:

• Access your personal data
• Update or correct inaccurate data
• Delete your personal data (where not required to be retained)
• Receive a copy of your data (data portability)
• Withdraw consent to non-essential communications

Contact us at info@bomcas.ca to exercise your rights.

Where We Send Your Data

Visitor comments may be checked through automated spam detection tools.

Data Security

• Secure networks and encrypted storage
• Limited internal access based on role
• Routine security assessments
• Secure communication channels

Breach Notification Policy

If a data breach occurs that poses a risk to your rights or freedoms, we will notify you and relevant authorities in accordance with Canadian law.

Automated Decision-Making & Profiling

We do not use personal data for any profiling or automated decision-making that significantly affects you.

Industry and Regulatory Disclosure

We comply with all CRA regulations and other legal reporting requirements applicable to accounting and tax preparation services in Canada.

Fees & Payments

Our fees are based on a published schedule or quote and may include out-of-pocket expenses. Invoices are due upon receipt.

Changes to This Policy

We may revise this Privacy Policy periodically. Updates will be posted to our website with a new effective date. Continued use of our services constitutes acceptance of the updated terms.

Contact Us

For privacy concerns, access requests, or updates to your contact preferences, please contact:

• BOMCAS LTD / BOMCAS Canada / BOMCAS Media
• 181 Meadowview Bay, Sherwood Park, AB T8H 1P7, Canada (Online Clients Only)
• 6063 88 St NW, Edmonton, AB T6E 5T4, Canada
• Phone: (780) 667-5250
• Email: info@bomcas.ca
• Website: https://bomcas.ca